Location: Hybrid — Downtown Denver, CO (in-office Tuesday/Wednesday/Thursday)
Employment Type: Full-Time, Salaried Schedule: Monday–Friday, 8:00 AM – 5:00 PM MST (with flexibility for early/late coverage tied to East Coast partners, board cycles, and travel)
Department: Executive Reports To: Chief Executive Officer
FLSA Status: Exempt
Pay Range: $85,000 – $110,000 plus discretionary bonus

Position Overview

The Executive Assistant is the right hand to the CEO and a force multiplier for the entire Executive Leadership Team (ELT). Operating in a fast-paced, PE-backed environment where the CEO is also serving as interim COO, this role owns calendar, communications, travel, approvals, and meeting support for the CEO; provides travel and team-event support for the rest of the ELT; partners closely with the Senior HR Manager on recruiting logistics and company events; and is the trusted operator who keeps the Denver office running day-to-day.

The ideal candidate is unflappable, discreet, exceptionally organized, and gets energy from creating order out of complexity. The right candidate will earn the trust to draft correspondence in the CEO’s voice, become a known and reliable point of contact for our top customers and investors, and establish a clean, predictable operating cadence around the CEO’s office.

Key Responsibilities

Calendar, Travel & Communications

Own and actively manage the CEO’s calendar — establishing a sustainable weekly rhythm, protecting focus blocks, resolving conflicts proactively, and ensuring time is allocated against the highest-leverage priorities (customers, ELT, board/investors, recruiting, integration work).
Triage the CEO’s inbox: surface time-sensitive items, draft responses, route requests to the right ELT member, and ensure nothing falls through the cracks. Within the first 90 days, build the trust and voice familiarity to draft correspondence on the CEO’s behalf for routine internal and external communications.
Plan and book domestic and international travel for the CEO (flights, hotels, ground transportation, customer/site visits, conferences such as SSA), confirming bookings against the calendar to avoid mismatches and preparing detailed day-of-travel itineraries.
Maintain expense reporting and reconciliation in Brex; resolve card issues, lockouts, and vendor payment escalations on the CEO’s behalf.
Serve as a professional, warm point of contact for customers, investors, advisors, vendors, and team members reaching the CEO’s office.

Executive Leadership Team Support

Provide travel-booking support to the ELT (CTO, VP of Sales, Controller and other direct reports of the CEO) for customer visits, conferences, off-sites, and integration travel.
Support the ELT in coordinating their team events — kickoffs, off-sites, customer dinners, recognition events — handling logistics, venues, travel, and vendor coordination so leaders can focus on content and outcomes.
Maintain a shared view of ELT travel and major team events to flag conflicts, optimize co-traveling opportunities, and keep the CEO informed of leadership team movements.
Note: the CEO remains the primary principal for this role; ELT support is structured and time-boxed so it does not compromise CEO coverage.

Executive Meeting Support

Build and maintain a forward-looking meeting calendar for the CEO (1:1s with direct reports, ELT staff meetings, board prep, customer reviews, investor updates).
Prepare agendas, gather pre-reads, and produce concise pre-meeting briefing notes — using a consistent, scannable briefing-note format the CEO can rely on across customer, board, ELT, and investor meetings.
Capture decisions and action items during meetings, distribute follow-ups, and track items through to closure.
Coordinate logistics — Teams links, conference rooms, catering, A/V, and travel — for ELT meetings, off-sites, and customer/partner visits.

Approvals & Signature Management

Run the CEO’s daily approvals queue end-to-end — DocuSign/Adobe Sign workflows, MSA/SOW packets, NDAs, vendor agreements, board consents, HR paperwork, and similar — staging, routing, tracking, and following up to keep deals and decisions moving.
Maintain a clean, predictable rhythm so approvals are reviewed and acted on within target turnaround times, never blocking customer, hiring, or integration work.
Maintain organized records of executed agreements in SharePoint and ensure version control across legal, finance, and counterparty copies.
Partner with the Senior HR Manager to coordinate executive and senior-hire onboarding — system access (Sequoia One HRIS, Microsoft 365, HubSpot, Monday.com, Brex, etc.), welcome scheduling, swag/equipment, and first-30-day touchpoints.

Cross-Functional Project Coordination

Track CEO commitments and ELT priorities in MS Planner and keep them current across the leadership team.
Establish and maintain a clean, consistent SharePoint document organization standard for the CEO’s office — templates, naming conventions, folder structure — so executives, advisors, and diligence partners can find what they need without asking.
Coordinate cross-functional initiatives sponsored by the CEO — pulling agendas together, chasing inputs, and reporting status — so leaders and ICs don’t lose time on coordination overhead.

Denver Office Operations & Vendor Management

Own day-to-day operations of the downtown Denver office — front-of-house experience, mail/shipping, conference room readiness, supply levels, and small office projects.
Stand up and maintain the Denver office vendor stack — building maintenance, cleaning, IT/AV, food and beverage, snacks, office supplies, swag, printing, plants, etc. — sourcing vendors, negotiating terms, onboarding them through Brex/AP, and managing ongoing relationships and renewals.
Proactively monitor and replenish office supplies and pantry inventory so the office is always guest-ready and team-ready. This responsibility transitions from the Senior HR Manager to this role.
Keep the office welcoming and on-brand for customer visits, board meetings, and team events.

Company Events

Partner with the Senior HR Manager to plan and execute company events — quarterly all-hands, leadership off-sites, holiday and milestone celebrations, customer-facing events, and team-building activities — and maintain a forward-looking annual events calendar so leaders, finance, and the team can plan against it.
Lead logistics: venue, travel, lodging, catering, A/V, swag, vendor management, and on-site coordination so the Senior HR Manager can focus on programming and people experience.
Manage event budgets, vendor contracts, and post-event recaps.

Personal & Ad-Hoc Support

Handle reasonable personal scheduling, travel, and errands on behalf of the CEO when they intersect with business demands — with discretion and good judgment.
Take on special projects as needed; this role will evolve as the company grows.

Required Qualifications

5+ years supporting a C-level executive, ideally a CEO or Founder, in a fast-paced, high-growth environment.
Demonstrated experience in a private-equity–backed, M&A-active, or similarly complex business.
Exceptional written and verbal communication skills — comfortable drafting on behalf of a CEO and engaging directly with customers, investors, board members, and senior executives.
Fluent in Microsoft CoPilot and willingness to learn to work with Microsoft Cowork AI agent on a daily basis to more efficiently complete tasks. Uses AI responsibly being the experienced human in the loop.
Mastery of Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint).
Hands-on experience with DocuSign or Adobe Sign, expense platforms (Brex or similar), and project/CRM tools (Monday.com, HubSpot, or similar).
Outstanding organizational skills, attention to detail, and follow-through; able to juggle competing priorities without dropping the ball.
Discretion, sound judgment, and the highest standard of confidentiality.
Based in the Denver metro area; able to be in our downtown office Tuesday, Wednesday, and Thursday

Preferred Qualifications

Experience supporting board governance and investor relations cycles.
Experience coordinating diligence or VDR workstreams (acquisitions, capital raises, audits).
Experience managing recruiting logistics and partnering with external search firms.
Experience standing up or running a corporate office — vendor sourcing, supply management, and event coordination.
Background or interest in logistics, supply chain, or B2B SaaS.

About Warehouse Anywhere

Warehouse Anywhere is a Denver-based technology services firm who eliminates the headache of managing business storage at scale. We pair a tech-forward platform with a proprietary network of partners and an experienced operations team to help customers in field service, healthcare, e-commerce, and industrial sectors get their inventory closer to where they need it. We’re a private equity–backed business in a high-growth phase, partnering with Argosy Private Equity to scale through acquisition, platform investment, and operational excellence.

Executive Assistant to the CEO