Office Manager

This is a full-time, exempt, salaried opportunity with Monday-Friday workdays. This role is based in Denver, CO and requires in-office presence at least three days per week. The Office Manager reports to Laura and supports the Executive Leadership Team through high-quality office operations, executive coordination, guest hospitality, vendor management, and company event logistics.

Warehouse Anywhere provides self-storage solutions for businesses looking to centralize the administrative requirements to manage their storage assets nationwide. Our team enables the seamless management of your storage units regardless of location. Powered by our proprietary technology, our solution saves your organization time, money and creates efficiencies for your operations, procurement and sales teams.

Applications will be accepted on an ongoing basis until the position is filled.

JOB DESCRIPTION:

We are seeking an Office Manager to serve as the operational heartbeat of Warehouse Anywhere’s Denver office and a trusted administrative partner to the CEO and broader company.

This role owns the day-to-day office experience, supports proactive calendar and travel coordination for the CEO, manages vendors and logistics for key company meetings and events, and ensures the office is organized, stocked, welcoming, and operating smoothly. The Office Manager will represent WHA with professionalism and warmth when greeting guests, coordinating executive travel bookings, and supporting high-visibility meetings such as Board meetings, customer appreciation events, and team building sessions.

This is a hands-on role that requires strong judgment, attention to detail, confidentiality, follow-through, and comfort balancing planned work with the inevitable office curveballs that roll in wearing tiny logistical hats.

KEY RESPONSIBILITIES:

Executive Support & Calendar Coordination

Provide proactive calendar management for Laura, including scheduling, reminders, meeting coordination, and appropriate follow-up
Serve as an ambassador for Laura when hosting guests, greeting visitors, managing the guest experience, and providing timely reminders related to waiting guests or meeting timing
Perform all Executive Leadership Team travel booking, including researching options, coordinating logistics, and supporting changes as needed
Protect confidentiality and exercise sound judgment when handling executive schedules, visitors, travel details, and sensitive business information

Office Operations & Daily Readiness

Oversee daily office operations to ensure the Denver office is organized, stocked, welcoming, and ready for employees, leaders, customers, partners, and guests
Conduct an end-of-day walk-through to collect and route mail, unused IT equipment, office materials, and other items that need follow-up
Keep the kitchen and office supply areas stocked with utensils, beverages, toilet paper, napkins, paper towels, and other essentials using the Amazon Business account
Run the dishwasher at the end of the day and unload it in the morning to keep shared spaces clean and functional
Collect, sort, and distribute mail, including checking the basement daily and ensuring items reach the right person or team
Administer and track the parking voucher process, ensuring accurate distribution, usage tracking, and timely issue resolution

Vendor, Facilities & Corporate Services Management

Oversee corporate services vendors and ensure quality, cleanliness, timeliness, and reliability of facilities-related services
Manage vendor relationships for office supplies, kitchen needs, parking, amenities, event support, and other recurring office services
Evaluate cost alternatives for hotels, vendors, office supplies, kitchen needs, parking, and amenities while balancing service quality and business needs
Identify and escalate facilities, service, or vendor concerns early, with practical recommendations for resolution

Events, Meetings & Guest Experience

Manage vendors and logistics for company events, including team building sessions, Board meetings, customer appreciation events, and other company gatherings
Coordinate meeting setup, guest arrival support, hospitality needs, supplies, timing, and post-event cleanup or follow-up
Partner with internal stakeholders to anticipate event needs, confirm details, and create a seamless experience for attendees
Represent WHA professionally in all guest, vendor, customer, partner, and employee interactions

Administrative Support & Special Projects

Support ad hoc administrative projects, office initiatives, and logistics work that improves day-to-day business operations
Maintain simple tracking tools for recurring responsibilities such as travel, parking vouchers, vendors, supplies, mail, and event logistics
Complete other duties as assigned by the CEO

Leadership Standards

Demonstrate ownership, reliability, and follow-through in daily office operations and executive support
Maintain professionalism, confidentiality, sound judgment, and calm communication in a fast-moving environment
Communicate proactively, surface issues early, and bring practical solutions when something needs attention
Model Warehouse Anywhere’s cultural values: Solutions-Driven, Teamwork, Operational Excellence, Reliability, Accountability, Game-Changing Innovation, and Ethics

KEY PERFORMANCE INDICATORS (KPIS):

Office Readiness: Office, kitchen, mail, supplies, and shared spaces are consistently organized, stocked, and ready for use
Executive Support Reliability: Calendar coordination, guest reminders, and ELT travel bookings are accurate, timely, and handled with appropriate judgment
Guest Experience: Visitors, customers, partners, vendors, and Board members are greeted and supported professionally
Event Execution: Company events, team sessions, Board meetings, and customer appreciation events are planned and executed smoothly
Vendor & Facilities Management: Corporate services vendors meet quality, cleanliness, timeliness, and service expectations
Cost Stewardship: Cost alternatives are evaluated thoughtfully for hotels, vendors, supplies, parking, and amenities
Administrative Accuracy: Parking vouchers, mail, supplies, equipment handoffs, and recurring office tasks are tracked and handled accurately

QUALIFICATIONS:

3+ years of experience in office management, executive support, administrative operations, hospitality, facilities coordination, or a similar role
Experience supporting senior leaders or executive-level stakeholders with calendar coordination, travel booking, guest management, and confidential information
Strong organizational skills with the ability to manage recurring responsibilities, competing priorities, and time-sensitive requests
Excellent communication and interpersonal skills, with a polished and welcoming presence for guests and employees
Experience coordinating vendors, office services, supplies, meetings, or company events
Comfort using Microsoft 365 tools such as Outlook, Teams, Word, Excel, PowerPoint, and SharePoint
Ability to work in the Denver office at least three days per week, with flexibility to support occasional meetings or events outside the standard schedule as business needs require
Strong judgment, discretion, and reliability when handling confidential or high-visibility matters
Hands-on mindset and willingness to support both strategic coordination and practical office tasks

PREFERRED ATTRIBUTES:

Experience in a growing, private-equity-backed, SaaS, technology, logistics, or professional services environment
Experience supporting Board meetings, customer-facing events, executive meetings, or company-wide team events
Experience managing office vendors, supplies, facilities services, Amazon Business, travel tools, or parking processes
Comfort building simple tracking processes, checklists, and routines to keep office operations running smoothly
Strong service orientation and interest in creating a high-quality employee and guest experience

CAREER PATH:

This role has the opportunity to grow as WHA scales. With continued success, the Office Manager may expand scope into broader executive operations, workplace experience, facilities coordination, or administrative leadership responsibilities.

COMPENSATION STRUCTURE:

Base salary range: $70,000-$90,000 annually. Actual compensation will depend on experience, qualifications, skills, internal equity, and business needs.
This is an exempt, salaried position.
This compensation range does not include the value of benefits.

BENEFITS:

Company subsidized medical, dental, and vision insurance, including a $100/month employer contribution to an HSA account, where applicable
Company paid short-term disability, long-term disability, and life insurance, 1x salary up to $250,000
Pet insurance
401(k) with company match
Flexible PTO
Paid holidays
Training and tuition assistance program

EQUAL EMPLOYMENT OPPORTUNITY:

Warehouse Anywhere is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law. Warehouse Anywhere is committed to providing reasonable accommodation to qualified individuals with disabilities throughout the recruitment and employment process. Applicants requiring accommodation should contact Human Resources.

ABOUT US:

Since its inception in 2015, Warehouse Anywhere (WHA) has achieved steady growth and established itself as a prominent player in the storage management industry, particularly within Pharmaceutical and Field Services markets. WHA is well-positioned for significant incremental growth, driven by expanded sales efforts in both new and existing markets, continued revenue growth and margin expansion with new marketing and pricing initiatives, and ongoing expansion of its exceptional storage network, supported by anticipated further integration with Preferred Partners’ systems for seamless and efficient access to thousands of storage locations. WHA has recently brought on a private equity partner to provide capital and expertise to drive investment and growth in the business.

DIFFERENTIATORS:

Long-term Preferred Partnership Network including many of the nation’s largest self-storage providers, complemented by thousands of Non-Preferred Partner locations, granting prompt and seamless access to a vast network of thousands of facilities nationwide.
Centralizes storage management for customers with a single, intuitive platform that allows them to track and manage their storage footprint in real time. The platform offers flexibility for seamless additions, transfers, and vacates without disruption, allowing customers to quickly and efficiently scale their storage usage up or down as needed.
Advanced technology not only provides instantaneous visibility into a customer’s comprehensive storage network but also consolidates the billing process into monthly itemized invoices to simplify the accounting process.
Serves as an extension of the customer’s team, eliminating the need for time-intensive and costly internal resource allocation. Customers gain the advantages of clear reporting, access to an experienced team, and streamlined operations powered by WHA’s proprietary technology.
WHA leverages its expansive and growing network of 8,500+ storage facilities, along with access to thousands of additional Class A facilities through Non-Preferred Partners, to pre-screen locations and verify they meet all regulatory requirements.

OWNERSHIP:

Argosy Private Equity, founded in 1990, focuses on lower middle market businesses in advanced manufacturing and business services. The firm emphasizes transparency and value addition at every stage, leveraging decades of expertise, robust deal sourcing capabilities, and a disciplined approach to high-quality companies at reasonable valuations. Argosy mitigates risk through a strategic approach and creates value using its proprietary Value Acceleration Methodology (VAM™). The firm has managed six funds, achieved over 100 exits, and realized $1.5 billion, with 135+ platform investments and 14,000 jobs created. Recently, Argosy was recognized as a 2025 Top PE Firm in the Middle Market.